JAUNTIN’ is a leader in special event insurance solutions. By leveraging the JAUNTIN’ embedded insurance platform, the entire process of distributing special events coverage can be automated and reduced down to minutes or even seconds.
Need a special events policy right now for a venue in the U.S.? Use our quick links: GatherGuard, Special Insurance, WedSafe, and EventSure.
Special events liability insurance is a critical part of any event and can protect both the renter and venue from unforeseen incidents that could lead to financial loss. It can also help insulate the venue from claims against its existing business insurance policy and even reduce overall insurance costs over time. Unfortunately, special events insurance is highly painful to sell and distribute for all parties involved due to the low cost and overall nature of the product.
So what are the pain points?
For Brokers/Agents:
Because policies can start at $75, it is hardly worth the time and effort for brokers and agents. Policies can take days, even weeks to coordinate, making it inefficient to process special event policies. However, in order to maintain a strong relationship with venues, brokers and agents continue to (grudgingly) sell these policies and view these as a loss-leader for potential future business from the venue for larger business policies.
“Special events coverage is a critical coverage, however due to the nature of the product it is hard to prioritize as a broker. The JAUNTIN’ platform allows brokers to service these requests, while entirely reducing the amount of work needed to be done by the broker.” Rain T., Founder, JAUNTIN’
The JAUNTIN’ embedded insurance platform allows brokers/agents to distribute ongoing special events policies without having to do any processing. The platform automates everything so the whole process is done in minutes (or even seconds), reducing the time a broker/agents spends by over 99%. Find out how by contacting us.
For renters/event organizers:
Whether it’s a wedding, birthday party, or school event, organizing an event is already stressful. Finding out from the venue that an insurance policy is required (especially at the last minute) can add further stress to the host. Furthermore, having to research and acquire a policy can take days, even weeks.
Most importantly, in the insurance world there is a thing called the subrogation clause, which is defined as “a right held by most insurance carriers to legally pursue a third party that caused an insurance loss to the insured.” So in other words, renters and hosts can be pursued by an insurance company for any losses they have caused. A very strong argument to get a policy.
The JAUNTIN’ embedded insurance platform allows renters and event organizers to secure a policy within minutes. Need a policy now? Click here.
For Venues:
Renting out space for a third-part event is a source of revenue for millions of venues around the country. As part of the risk mitigation process for these venues, the venue (or their insurance company) require third party renters to secure their own insurance for the event. However, this requirement adds a large administrative burden on to the venue. Administrators need to follow up with renters to ensure they have secured an insurance policy, not to mention the right coverage. Also, ensuring that the venue is properly listed as an additional insured on the policy certificate is an additional burden.
The JAUNTIN’ embedded insurance platform allows venues to reduce the whole insurance process down to minutes. This also removes a large administrative burden from the venue so they no longer need to chase and reconcile which renters have provided proof of coverage.
All in all, the above pain points are solved by the JAUNTIN’ embedded insurance platform through its low and/or no-code options allowing for embedding in seconds.
Reasons coverage is needed
Why venues must offer coverage.
At the end of the day, an insurance policy is a requirement for any business. A single claim could lead to a business/venue losing access to affordable insurance options (or even leave it with no options at all). Venues that rent out their spaces can insulate themselves (and protect their insurance premiums) by requiring third party renters to secure special events insurance.
A simple indemnification clause in the renter’s agreement is not enough!
Why renters must get it.
Aside from being made mandatory from the venue, a special events insurance policy can protect the renter/organizer from lawsuits and financial losses that results from accidents and injuries that occur during the event. It also provides peace-of-mind allowing the policyholder to focus on the event.
Not convinced? Consider these examples:
- Photographer’s camera bag with event pictures was stolen during the event. Hotel accused of failing to provide adequate security. Event Insurance paid $3,000 plus defense costs (legal fees).
- Venue held Rentee responsible for damaged carpet at reception. Event insurance paid $5,523.81.
- Wedding guest slips on rose flower. Event insurance paid $4,200.00.
- Groom while carrying his bride dropped her. Law suit against venue. Event insurance paid $12,250.00.
- A guest was injured in a fall on a slippery dance floor. Law suit alleged hotel provided improper dance floor. Event coverage paid – $2,500 plus legal fees (defense).
- A guest moved antique dining table and two table legs cracked. Claim paid by Property Damage coverage – $1,865.
- Pregnant x-girlfriend crashes wedding ceremony. Groom’s sister fights x-girlfriend. Venue, Wedding Planner, Groom/Bride sued. Damages alleged were $120,000. Event insurance settled for $15,000.
- Elderly guest tripped over electrical cord taped to the carpet. Event coverage paid $15, 245.06 plus defense costs (legal fees).
- Guest became intoxicated, killed himself and two others whilst driving home from the event. Law suit filed under Dram Shop laws to hold hotel responsible. Event insurance paid $775,000 plus legal fees (defenses costs).
- Hosts held responsible for damaged table top and other property damages. Event insurance paid by Property Damage coverage – $7,000
- Emerald ring stolen during wedding event. Hotel sued for negligent security. Event insurance paid $11,250 plus defense costs (legal fees).
- Gifts were stolen from trunk of car. Event coverage paid $1,088.
- Conventioneer slips on ice/snow at venue. Sues Convention organizers and venue. Event insurance pays $24,500.00.
- Fire damage to venue caused by rentee. Event insurance paid $24,365.60.
- Man sues venue for false arrest/wrongful detainment after crashing wedding reception. Event insurance pays nothing, but spends $55,000 in defense costs.
- “Silly string” sprayed on guests at birthday party caught fire causing second & third degree burns to several children. Law suit filed against rentee and hotel for $1,000,000. Event insurance settled for $135,456 plus legal fees (defense costs).
- Multiple claims filed against hotel for food poisoning. Event insurance paid $4,360.20.
- Fire loss to venue’s ballroom. Event insurance paid $7,000,000 paid for property damage and loss of business income.
- Guest being interviewed on stage during a convention had heart attack and died. Estate sued for damages alleging that the stress caused by the interview contributed to guest’s death. Event insurance paid policy limits $1,000,000 plus legal fees (defense costs).
- Protester files lawsuit against venue for wrongful detention and false arrest. Event insurance pays $10,000 plus defense costs (legal fees) in settlement.
- Earthquake during convention dinner caused suspended ceiling and lights to fall injuring several guests (some severely). Renter and Hotel sued for $10,000,000 (Building contractor and architect weren’t sued because the Statute of Repose expired). Event insurance paid $1,000,000 policy limits. Hotel’s insurance paid $6,500,000 plus defence costs (legal fees).
Why brokers should continue to offer special events coverage.
Although a traditionally painful product to sell, it is now possible to automate the entire distribution of a special events insurance policy. This allows brokers to maintain their relationships with the venue with no additional effort. Best of all, commission is still paid to the broker making special events insurance a passive income source for brokers going forward.
GatherGuard vs. Eventsured vs. Travelers vs. WedSafe
Source: Investopedia
GatherGuard summary:
- Hundreds of event types, from weddings to funerals to sporting events (not including participants)
- Real time policy documents in seconds
- Automated additional insureds are placed on the certificate of insurance (no need for any follow up with the insurer)
- Self cancellation tool up until the day before the event if plans change
- Starts at $75 for up to 4 days of coverage and $1M of liability
Eventsured summary:
- A broker (not the insurance company)
- Hundreds of event types insured
- Available in all 50 states
- Paperless claims filing
Travelers summary:
- Support available 24 hours a day
- Not available in all 50 states
- Limits start at $250,000.
WedSafe summary:
- Coverage in the U.S. and some international locations
- Cancellation coverage available
- Coverage underwritten by Nationwide
Everything You Need to Know About Special Event Insurance
Do you have a special event coming up? If so, you need to make sure that you have special event insurance. Why? Because if something goes wrong, you could face a lot of pain and financial loss. Here, we’ll discuss special event insurance and why it’s essential. We’ll also cover the different coverage types typically included in an event policy. So read on to learn more!
What is Special Event Insurance, and Why Do You Need It?
Special event insurance is a type of insurance that provides coverage for damages or injuries that occur during a specific event. This type of insurance can be purchased for both private and public events. Private events may include weddings, birthday parties, and anniversaries. Public events may consist of festivals, parades, and fairs.
Special event insurance can help protect event organizers from legal liability if someone is injured or property is damaged during the event. It can also help cover the cost of canceling or rescheduling the event if it is interrupted by poor weather or other unforeseen circumstances.
When planning an event, it is essential to consider whether special event insurance is necessary to protect yourself and your guests.
What Types of Events Are Typically Covered By Special Event Insurance?
When planning a special event, the last thing on your mind is likely insurance. However, special event insurance is a wise investment to protect yourself, your guests, and your business in case of an unforeseen accident or incident. But what types of events are typically covered by special event insurance?
Weddings
Weddings are a special day for couples in love and ready to start their lives together. On this day, two families become one, and everyone celebrates the beginning of a new journey. It is a day filled with emotions, from happiness and joy to sometimes sadness and stress. Because of all these factors, weddings are one of the most common events covered by special event insurance.
Wedding event insurance can protect you from paying out of pocket for damages to the venue, cancellations due to weather or other uncontrollable circumstances, and even personal liability if a guest is injured at the event. By being prepared for anything that could go wrong, you can relax and enjoy the wedding, knowing that you and your guests are protected. The wedding insurance policy you choose should cover all the bases to ensure your peace of mind, as well as that of everyone else.
For more information on wedding insurance costs and wedding liability insurance coverage options, contact us today!
Birthdays and Anniversary Parties
Birthdays and anniversaries are special occasions celebrated with friends and family. However, hosting a party can also be a lot of work. In addition to planning the guest list and menu, hosts must also consider logistics like decorations, activities, and transportation.
For larger parties, renting a venue or hiring additional staff may also be necessary. Given all of these potential expenses, it’s essential to be mindful of your budget. One way to do this is to purchase special event insurance. This type of insurance can protect against property damage, cancellations, and personal liability in an accident.
While the cost of premiums may seem unnecessary at first glance, it could save you a lot of money in the long run. As such, special event insurance is something that every party planner should consider.
Birthday party insurance will often cover decorations, food and services, renting equipment, lost deposits and cancellations due to weather. If you are renting a venue for your birthday or anniversary celebration, the facility may require you to have insurance coverage.
Corporate Events
Whether you’re planning a holiday party, company picnic, or any other corporate event, ensuring you’re adequately protected in case something goes wrong is vital. That’s where special event insurance comes in. This type of insurance can protect your business from liability in case an employee or guest is injured at the event and property damage to the venue or equipment used for the event.
Special event insurance can also provide coverage if the event has to be canceled or rescheduled due to bad weather or another unforeseen circumstance. With this type of insurance in place, you can rest assured that your business will be protected in case of unexpected problems.
Fundraising Events
When it comes to planning a successful fundraising event, there are a lot of factors to consider. From finding the right venue to promoting the event, a lot goes into ensuring everything goes off without a hitch. That’s why it’s essential to have special event insurance in place.
If something unexpected happens, such as property damage or cancellations, special event insurance can help protect your investment and ensure that the event is still successful. And if someone is injured at the event, personal liability coverage can help cover any resulting medical expenses.
So if you’re planning a fundraiser, keep special event insurance in mind. It could be the key to ensuring your event is a success, no matter what happens.
The Benefits of Special Event Insurance
Here are some of the benefits of special event insurance:
Cancellation Coverage
When you’re planning a special event, the last thing you want to worry about is whether or not it will take place. Unfortunately, many events are canceled due to weather, illness, or other unforeseen circumstances. If this happens to you, cancellation coverage can reimburse you for your losses. This includes venue rental fees, deposits, and non-refundable travel costs.
Cancellation coverage can also protect you from lost revenue if your event is forced to cancel due to low ticket sales. Before planning your next event, be sure to purchase cancellation coverage so you can rest assured knowing that you’re protected in case of a cancellation.
Bad Weather Coverage
Bad weather is one of the most common reasons for canceled or postponed events. If an event is impacted by severe weather, special event insurance can reimburse you for any lost revenue and non-refundable expenses, as well as help you cover the cost of rescheduling your event.
This type of insurance protects businesses and individuals from the financial losses resulting from adverse weather conditions. When planning an event, it is crucial to consider the possibility of bad weather and whether special event insurance makes sense for your particular situation.
Accident Coverage
No one ever wants to think about the possibility of an accident occurring at their event. However, the truth is that accidents can happen anytime, anywhere. That’s why it’s essential to have special event insurance in place to help protect you and your guests.
This coverage can help you cover medical bills and legal fees if someone is injured, and it can also reimburse you for lost revenue if your event is forced to cancel due to an accident. While no one likes to think about the possibility of an accident, it’s always better to be prepared.
Special event insurance can give you peace of mind knowing that you and your guests are protected in an unforeseen accident.
Things to Keep in Mind When Shopping for a Special Event Insurance
Here are some tips to keep in mind when shopping for special event insurance.
Determine the Length of Time You Need Coverage For
The first thing you need to do when shopping for special event insurance is to determine the length of time you need coverage. Do you need coverage for a weekend-long event? A week-long event? One-day event insurance? The answer to this question will determine the type of policy you need to get.
Types of Policies
There are three main types of special event insurance policies: one-day, multi-day, and annual.
- One-day policies, as the name suggests, cover a single day. They’re perfect for weddings, birthday parties, and company picnics.
- Multi-day policies cover two or more consecutive days and are ideal for festivals, conventions, and fairs.
- Annual policies cover an unlimited number of days over a year and are perfect for repeated events like weekly concerts or monthly seminars.
Once you know how long you need coverage for, getting insured is easy.
Now that you know the different types of policies available, let’s look at how to determine how long you need coverage.
Determining How Long You Need Coverage For
The first step in determining how long you will need special event insurance is to assess the risks involved with your event. Will your event be held outdoors? Will it be held in a public space? Will alcohol be served? Answering these questions will give you a better idea of the risks involved with your event and help you determine the type of policy you need.
If your answer to the above questions is yes, you will need special event insurance. Outdoor events are especially susceptible to bad weather conditions like rain or high winds, which could force you to cancel or postpone your event. Events held in public spaces are also at risk for cancellation due to factors beyond your control, like riots or acts of terror.
Lastly, if alcohol is served at your event, you risk guests injuring or causing property damage. All of these factors should be considered when determining the length of coverage you need.
Decide What Type of Coverage You Need
The next thing you need to do is decide what type of coverage you need. There are two main types of special event insurance: cancellations and accidents.
Cancellation Insurance
Cancellation insurance protects you from financial losses if your event is canceled or rescheduled. If you must cancel your event due to weather conditions, cancellation insurance will reimburse you for non-refundable deposits that you may have already paid. Cancellation insurance can also reimburse you for lost revenue if you have to reschedule your event due to an unforeseen circumstance.
Accident Insurance
Accident insurance, on the other hand, protects you from liabilities that can arise from accidents during your event. Accident insurance will help cover medical expenses if someone is injured during your event. Accident insurance can also provide coverage for property damage that occurs as a result of an accident.
Get Quotes From Multiple Insurers
Once you know the length of coverage you need and the type of coverage, it’s time to start getting quotes from multiple insurers.
Here’s a closer look at how to get the best deal on your business insurance.
Know Your Coverage Needs
The first step in getting the best deal on business insurance is knowing exactly what type of coverage you need. Do you need property insurance? Product liability insurance? Professional liability insurance? Workers’ compensation insurance?
The answer to this question will be different for every business, so it’s essential to consider your specific needs. Once you know what coverage you need, you can start researching options and getting quotes.
Compare Apples to Apples
When getting quotes from different insurers, it’s essential to make sure that you’re comparing apples to apples. That means closely examining each policy’s coverage and ensuring that it meets your needs. Comparing deductibles, premium costs, and anything else relevant to your decision-making process is vital.
By making a side-by-side comparison, you can be sure you’re getting the best deal possible on your business insurance.
Read the Policy Carefully Before Purchasing
When finding the right insurance policy for your business, you must read the fine print to understand exactly what you’re getting. Special event insurance policies can vary quite a bit, and you want to be sure that you’re choosing one that covers everything you need.
Once you’ve selected a policy, it’s also essential to keep up with any changes or updates so that you always know what your business is protected against. By reading through all the information available, you can rest assured knowing that you’ve made the best possible decision for your business.
Why Should You Read the Fine Print?
There are a lot of different factors that go into choosing the right insurance policy for your business. If you’re not careful, it’s easy to overlook something important or get caught up in the jargon. That’s why it’s always best to take your time and read everything carefully before deciding.
Once you’ve found a policy that seems to work for your business, read through all the details to know precisely what is and isn’t covered. This way, you can make an informed decision about whether or not the policy is right for you.
What to Look for in a Policy?
When you’re reading through a potential insurance policy, there are key things to look for.
- First, pay attention to the types of events that are covered. You want to ensure that any policy you choose will protect your business in unforeseen circumstances.
- Second, check to see what kind of financial coverage is included in the event of an incident. This will help ensure that your business can recover financially if something happens.
- Finally, take note of any exclusions or caveats so that you’re not caught off-guard later on down the road.
Making Changes Later On
Even after you’ve chosen an insurance policy and things seem to be going well, it’s still essential to keep up with any changes or updates that might be made. The landscape of the business world is constantly changing, and your policy needs to change with it. By staying on top of things, you can be sure that your business is always protected against whatever might come its way.
What Should You Do If Something Goes Wrong?
No matter how well you plan, sometimes things can go wrong. That’s why it’s essential to have special event insurance in place to protect your business in case of any unexpected incidents. But what should you do if something does happen and you need to file a claim? Here are the steps you need to take.
Reporting the Incident
The first step is to report the incident to your insurance provider. They will then guide you through the claims process and handle any necessary paperwork. It’s essential to keep all documentation related to the incident, as this can help support your case. This includes photos, witness statements, and other relevant information.
Your insurance company will likely want to talk to you about what happened, so it’s helpful to understand the events leading up to the incident.
Depending on the severity of the incident, it may also be necessary to involve law enforcement. For example, you will need to file a police report if there are injuries or property damage. In some cases, law enforcement may launch an investigation into the incident.
As part of the claims process, your insurance company will want to determine who was at fault for the incident. They will likely assign liability based on their investigation and may also use other factors such as state laws or previous court rulings.
Once liability has been determined, your insurance company will either pay for damages or deny the claim. You have the right to appeal the decision if your claim is denied.
No one wants to be involved in an incident, but knowing what to do and what to expect can help minimize some of the stress associated with these situations.
Filing a Claim
Once you’ve reported the incident, your insurance provider will start working on your claim. They will likely assign a claims adjuster to review the details of your case and determine how much coverage you’re eligible for. Be sure to cooperate with them throughout this process and provide any requested information promptly.
The claims adjuster may also ask to inspect what happened so that they can assess the damage firsthand. Additionally, they may ask you for a recorded statement about what happened.
It’s essential to be honest when answering their questions; however, you should avoid speculating about what might have caused the accident or who might be at fault since these are matters that investigators will ultimately determine.
Once the claims adjuster has all the necessary information, they will determine your eligibility for coverage based on your policy terms. In some cases, they may approve your claim immediately; however, more complex cases may require additional time for investigation before a decision can be made.
If you disagree with the decision made by your insurance provider, you have the right to appeal it through their internal appeals process. You must submit a written request outlining why you believe the decision is incorrect and what evidence you have to support your position.
Your insurance company will then review your appeal and decide whether or not to approve additional coverage beyond what was offered initially.
Receiving Payment
If your insurance claim is approved, you will most likely receive payment in the form of a lump sum. You can then use this money to cover the cost of repairs or replacement equipment. It’s important to remember that there may be conditions or exclusions that apply to your policy, so be sure to read through your contract carefully before making any decisions.
How Will I Receive My Payment?
After your insurance claim is approved, you will receive payment from your insurance company. This usually comes as a lump sum, which can be used to cover the cost of repairs or replacement equipment.
In some cases, they may also provide reimbursement for lost revenue or other damages. Remember that certain conditions or exclusions apply to your policy, so read your contract carefully before making any decisions.
When Will I Receive My Payment?
The timeline for receiving your payment will depend on the details of your claim and your insurance company’s policies. In most cases, you can expect payment within a few weeks of your claim being approved. However, if your claim is more complex, it may take longer to process.
What Should I Do With My Payment?
Once you receive your payment, you can use it to cover the cost of repairs or replacement equipment. You might also choose to invest, save, or use it to pay off debts. The decision is up to you! Just be sure to consider your options carefully before making a decision.
No one likes to think about what could go wrong, but preparing for the worst can help minimize an incident’s impact. With special event insurance in place and knowing what steps to take if something goes wrong, you can rest assured knowing that your business is protected.
The Importance of Having a Plan in Place Before the Event
Special event insurance is a must for any event, large or small. But what about having a plan to deal with unforeseen incidents during your event?
This can include having emergency contact information readily available, knowing evacuation routes, and having contingency plans for potential disruptions or cancellations. By taking the time to prepare ahead of time, you can help ensure the success and safety of your event.
Why Do You Need a Plan?
Any event has the potential to be disrupted by unforeseen circumstances. Whether it’s a natural disaster, an accident, or even a power outage, it’s essential to have a plan for dealing with these situations.
A plan helps ensure your guests’ safety and can help minimize any damages. It also shows that you’re prepared and capable of handling anything that comes your way.
How to Prepare a Plan?
There are a few critical components to any good contingency plan.
- First, you’ll need to have emergency contact information readily available for all attendees. This includes contact information for local police and fire departments and on-site medical personnel.
- Second, you should familiarize yourself with all evacuation routes from the venue in an emergency.
- Third, it’s important to have alternate plans in case of cancellations or other disruptions. This could include having backup entertainment or refunds for ticketed events.
By taking the time to prepare for the worst, you can help ensure the success of your event no matter what happens.
Is It Worth Having Special Event Insurance?
Special event insurance protects you from financial losses if something goes wrong on your big day. But is it worth the cost?
- The most crucial benefit of special event insurance is that it provides financial protection in case something goes wrong. For example, if your event is canceled or postponed due to bad weather, you may recoup some of your losses through insurance.
- Special event insurance can be expensive, especially if you’re insuring a large event. The cost of the premium will depend on factors such as the size of the event, the location, and the type of coverage you’re seeking.
- Not all special event insurance policies are created equal. It’s essential to read the fine print of your policy carefully so that you know precisely what is and isn’t covered. For example, some policies may not cover bad weather, while others may only cover certain types of accidents or injuries.
There’s no right or wrong answer when it comes to whether or not you should insure your special event. Ultimately, it’s a decision that must be made based on your unique circumstances and budget.
Special event insurance may be worth considering if you’re concerned about potential risks and have a large budget for your event. Otherwise, you may decide that self-insuring is the best option for you.
Taking the necessary precautions and being prepared for potential mishaps can help ensure a successful and memorable event for you and your attendees. And with special event insurance, you’ll have added peace of mind knowing that your business is protected from unforeseen incidents.